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Purchasing and Accounts Payable

Stephens County Board of Education operates on a fiscal year accounting calendar (July 1– June 30). Authorized employees may submit purchase requisitions once the Stephens County Board of Education has adopted a spending resolution or a budget for the fiscal year and as announced to staff by district officials.  Principals authorize purchase orders and invoice payments with school level funds in accordance with district policies.  The Superintendent or designee authorizes all expenditures using system level funds in accordance with Stephens County Board of Education Policy DJE (Purchasing).    

System purchase requisitions for instruction, facility requested pupil services, instructional staff training, and educational media may be submitted through March 30.  Other support, administrative, and operational requisitions may be submitted through May 15.  No purchase requisitions should be submitted between May 15 and June 30 unless deemed necessary by the Superintendent.

A competitive procurement process is followed as needed with various purchases in accordance with Stephens County Board of Education Policy DJE (Purchasing).  All Requests for Proposals and Invitations to Bid will be posted on this webpage.

 

Current Requests for Proposals and Invitations to Bid:

 

Request for Proposals Description RFP Documents Closing Date & Time
03292021_TECH IP-Based Intercom System

Stephens County 2021 RFP #03292021

Notice of Clarification to RFP #03292021

Question & Answer for Responsive Vendors

March 29, 2021 by 12:00 pm EST

 

 

 

 

 

 

Invitations to Bid

Description IB Documents Bid Opening Date & Time
     

 

 

 

Solicitation Results & Awards:

 

RFP/IB Number Description Award Letters
10262020TECH Switches and Licenses Award Letter
03292021_TECH MS & 5GA Intercom Replacement RFP Receipt Log
03292021_TECH MS & 5GA Intercom Replacement Award Letter

 

 

 

 

*Note:  All RFPs and IBs will also be posted on the Georgia Procurement Registry.