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Purchasing and Accounts Payable

Stephens County Board of Education operates on a fiscal year accounting calendar (July 1– June 30). Authorized employees may submit purchase requisitions once the Stephens County Board of Education has adopted a spending resolution or a budget for the fiscal year and as announced to staff by district officials.  Principals authorize purchase orders and invoice payments with school level funds in accordance with district policies.  The Superintendent or designee authorizes all expenditures using system level funds in accordance with Stephens County Board of Education Policy DJE (Purchasing).    

System purchase requisitions for instruction, facility requested pupil services, instructional staff training, and educational media may be submitted through March 30.  Other support, administrative, and operational requisitions may be submitted through May 15.  No purchase requisitions should be submitted between May 15 and June 30 unless deemed necessary by the Superintendent.

A competitive procurement process is followed as needed with various purchases in accordance with Stephens County Board of Education Policy DJE (Purchasing).  All Requests for Proposals and Invitations to Bid will be posted on this webpage.

 

Current Requests for Proposals and Invitations to Bid:

 

Request for Proposals Description RFP Documents Closing Date & Time
       

 

 

 

 

 

 

Invitations to Bid

Description IB Documents Bid Opening Date & Time
     

 

 

 

Solicitation Results & Awards:

 

RFP/IB Number Description Award Letters
     

 

 

 

 

*Note:  All RFPs and IBs will also be posted on the Georgia Procurement Registry.