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Purchasing and Accounts Payable

Stephens County Board of Education operates on a fiscal year accounting calendar (July 1– June 30). Authorized employees may submit purchase requisitions once the Stephens County Board of Education has adopted a spending resolution or a budget for the fiscal year and as announced to staff by district officials. Principals authorize purchase orders and invoice payments with school level funds in accordance with district policies. The Superintendent or designee authorizes all expenditures using system level funds in accordance with Stephens County Board of Education Policy DJE (Purchasing).

System purchase requisitions for instruction, facility requested pupil services, instructional staff training, and educational media may be submitted through March 31. Other support, administrative, and operational requisitions may be submitted through May 2. No purchase requisitions should be submitted between May 2 and June 30 unless deemed necessary by the Superintendent.

A competitive procurement process is followed as needed with various purchases in accordance with Stephens County Board of Education Policy DJE (Purchasing). All Requests for Proposals and Invitations to Bid will be posted on this webpage.

Current Requests for Proposals and Invitations to Bid:

Request for Proposals

Description

RFP Documents

Closing Date & Time

RFP # 2022-01

Cannery Boiler Replacement and Steam Management

RFP

May 2, 2022 4:00 pm

RFP # 2022-02

Canning Retort Replacement

RFP

June 23, 2022 4:00 pm

 


Invitations to Bid

Description

IB Documents

Bid Opening Date & Time

       
       

 


Solicitation Results & Awards:

RFP/IB Number

Description

Award Letters

12162021TECH-2021 RFP

Upgrade Wireless Network

Letter

     
     

*Note: All RFPs and IBs will also be posted on the Georgia Procurement Registry.