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Destruction of Special Education Student Records

Notification of Destruction of Special Education Records

In accordance with state and federal regulations implementing the Individuals with Disabilities Education Act (IDEA), this notice is to inform you of Stephens County School’s intent to destroy personally identifiable information related to special education services maintained on students who received special education services under an Individual Education Plan while attending Stephens County Schools but who are no longer enrolled.

Please be advised that the records may be needed by you for social security benefits or other purposes. If you wish to maintain this information for your personal records, please contact the Department of Exceptional Children at 706-886-9415 EXT 1631. Information is destroyed on June 30th of each school year. Records to be destroyed include:

  • Individualized Education Programs (IEPs)
  • Evaluation Reports – Test Protocols
  • Notices of Action
  • Review of Existing Data Summaries
  • All other personally identifiable information within the Special Education file*

The reason for the destruction of the above listed items is because they are no longer needed to provide educational services.

*The district may maintain a permanent record, without time limitation, of a student’s name, address, and phone number, his/her grades, attendance record, classes attended, grade level completed, and year completed.