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LES Floor Covering Replacement




The Stephens County School District (SCSD) is soliciting competitive sealed proposals from qualified suppliers for floor covering replacement at  Liberty Elementary School.


RFP #2018-1 is available for printing at http://www.stephenscountyschools.org/planning.


Sealed proposals must be received by the Stephens County Schools Stephens County BOE Central Office located at 191 Big A School Road, Toccoa, GA  30577, on or before 2:00 PM. Eastern Standard Time on 04/9/2018.  Proposals received after the deadline will not be considered.  The Proposal results will only be available after the Stephens County Schools Board of Education has approved the chosen company. The Work covered within this RFP is scheduled to start June, 4, 2018 and complete no later than July 20, 2018.  Advanced start dates may be negotiated after the awarding of this RFP, provide that the required labor and materials are available.  


Proposals shall be submitted in a sealed package addressed as:


Stephens County Schools

Attn: Tim Wilbanks RFP #2018-1

191 Big A School Rd.

Toccoa, GA 30577


The sealed package should contain three (3) copies, one (1) original, and two (2) copies of the Proposal.  No faxed, or emailed, proposals will be accepted.  Proposals must be 100% completed and submitted as outlined herein to include all appendices to be considered.  Those submissions that are incomplete will be rejected.


Stephens County Schools reserves the right to accept or reject any or all proposals, in part or whole. SCSD also reserves the right to award based upon its desire and its determination as to the best contractor offering that fits the needs of SCSD for the stated contract period, and will not be obligated to award this contract to the lowest priced proposer.  If no acceptable proposal is received, the SCSD also reserves the right to re-solicit proposals, this at its’ sole discretion.


Vendor questions specifically or technically related to this RFP will only be accepted via email after the pre-proposal meeting.  Questions will only be accepted and responded to between the dates of April 2, 2018 and April 6, 2018.  All emailing shall be directed to tim.wilbanks@stephenscountyschools.org, with the subject line formatted as “RFP #2018-1 “Company Name”-“Topic””.  All correspondences related to this RFP will be made available to all participating vendors via email.  Phone calls, text, and postal mailing will not be responded to. There is to be no direct contact with the schools or with the maintenance department without specific prior consent and scheduling by Mr. Wilbanks.


A mandatory pre-proposal meeting will be held at Liberty Elementary, 222 Liberty Hill Rd, Toccoa, Georgia, 30577 on 04/02/2018 at 9:00 AM.  During this meeting, the scope of work will be defined and the vendors will be provided the opportunity to survey and measure for quantities.  This onsite meeting will provide the contractors with their only opportunity to access the property for survey purposes.  A sign in sheet will be prepared.  Any Proposer not found on this list at the time of the Proposal submission that Proposer(s) will be disqualified and Proposal will not be opened or considered. 

Posted by: Tim Wilbanks Published:2/28/18
Audience: System Planning and Operations and System Planning and Operations